---
title: "Convert approved hours into invoices — Clock Clerk"
description: "How Clock Clerk turns approved, billable hours into a client invoice: rates resolved from the rate card, line grouping and templates, a number series per client, payments, and hours locked once billed. Limitations and plans included."
url: "https://clockclerk.com/features/timesheet-invoicing"
---

Timesheet invoicing

# Convert approved hours into invoices

An invoice built from a timesheet is only as good as the link between them. In Clock Clerk the draft is made of the approved, billable hours, priced at your rate card, and those hours are locked for as long as the invoice stands.

[Start free trial](https://app.clockclerk.com/signup) Which plan includes it

Thirty days of the Team plan, no card.

The problem

## The export, the spreadsheet and the accounting tool

Billing from timesheets usually means exporting hours, pricing them in a spreadsheet and retyping the result into an accounting tool. Each step can lose an hour or bill one twice, and nothing stops a timesheet from being edited after the invoice was sent.

When a client questions a line, the team then has to rebuild which hours, at which rate, made up the figure.

How Clock Clerk handles it

## The draft is the approved hours

### Pick a client and a period.

The draft takes that client's billable hours in the period that are not on another invoice and, by default, have been approved. Each is priced once, at the most specific rate that covers it, and the screen shows what was held back and why.

- **Group the lines** by task, project, person and role, role, activity or day, or make it one line, and add manual and discount lines.
- **Three templates**: detailed time with rates, a summary without rates, or a fixed fee.
- **Expenses at cost**, with tax and discounts applied to them like the hours.

Team and Enterprise

### Issue it, send it, and record what is paid.

Issuing freezes the document, with your seller details and logo, under its number in the client's series. Email it from the app and record payments as the money arrives; part paid, overdue and paid are read off the payments and the due date.

- **Billed hours are locked** unless the invoice they are on is voided.
- **An hour is billed once**, even when two drafts are made at the same moment.
- **Each invoice keeps its history**: created, issued, sent, paid or voided.

Team and Enterprise

Limitations

## What it does not do

Clock Clerk produces the invoice and tracks what is paid. It is not an accounting system, and these are the gaps.

- #### US dollars and one tax rate

  Every invoice is in US dollars, with one flat tax percentage. There are no other currencies, tax codes or jurisdictions.
- #### No online payment

  Clients pay the way they pay you today; payments are recorded by hand, with no card payments, payment links or bank reconciliation.
- #### No credit notes or recurring invoices

  A wrong invoice is voided and issued again, and a retainer is a manual line; nothing is issued on a schedule.
- #### Print to PDF

  The invoice is a page in the app, emailed as a message or saved as a PDF from the browser's print. No PDF is generated for you.
- #### Invoices stay in Clock Clerk

  The ERP export, QuickBooks included, sends hours, costs, contractors' months and expenses, not customer invoices; they are retyped into your accounting tool or kept here.

Plans

## Which plan includes it

Rate cards and billable-hours reports are on every plan, so you can see what to bill on Free. Drafting, issuing and tracking invoices is Team.

| What is included | Free | Starter | Team | Enterprise |
| --- | --- | --- | --- | --- |
| Price | $0 | $3 per filer / month | $6 per filer / month | Talk to us |
| Client contract rates | Included | Included | Included | Included |
| Per-person and per-project rates | Included | Included | Included | Included |
| Approvals per filing, with send-back reasons | Included | Included | Included | Included |
| Invoices from billable hours, with payments and locked hours | Not included | Not included | Included | Included |
| Your logo and brand color | Not included | Not included | Included | Included |
| Export hours and cost to QuickBooks Online and Desktop | Not included | Not included | Included | Included |
| Export hours and cost to SAP, Oracle, NetSuite and every other ERP | Not included | Not included | Not included | Included |

Reviewers, administrators and finance readers are free on every plan; Starter and Team charge only for the people who log hours that month. [Compare plans in full](https://clockclerk.com/pricing.md)

Questions

## Asked while evaluating

**Can we hold back hours that are not approved yet?**

Yes, and it is the default for each client. A draft takes only approved hours, and the screen shows what was held back, with a link to the report of what is still waiting for approval.

**What if a rate was wrong?**

Correct the rate card, then discard the draft and make it again, or void the issued invoice, which frees its hours, and issue a new one. An issued invoice never changes by itself when a rate does.

**How are invoices numbered?**

In a series per client, such as NOR-2026-0012, restarting each January. The number is taken when the draft is made, so a discarded draft leaves a gap rather than a reused number.

## Invoice the hours your managers approved

Thirty days of the Team plan, no credit card required. When the trial ends, your data stays and stays readable. Start with your work email and set a password from the link we send you.

[Start free trial](https://app.clockclerk.com/signup) [See the whole product](https://clockclerk.com/index.md)

Evaluating something else?

[Consulting firms](https://clockclerk.com/solutions/consulting-firms.md) [Timesheet approvals](https://clockclerk.com/features/timesheet-approvals.md) [Software agencies](https://clockclerk.com/solutions/software-agencies.md) [Contractor management](https://clockclerk.com/features/contractor-management.md)