---
title: "Team — Clock Clerk user guide"
description: "The Team screen in Clock Clerk: a read-only view of the weeks of the people a manager oversees, with their hours, status, day notes and history."
url: "https://clockclerk.com/guide/screens/team"
---

Screens

# Team

Your people's weeks, read-only: who has logged what, against which tasks, and whether they have submitted. It shows weeks still in draft too, so you can see how a week is going before anything reaches [Approvals](https://clockclerk.com/guide/screens/approvals.md).

![Team as a Manager, titled My team’s weeks, 8 people on the projects you manage, marked Read-only. The bar shows Oct 12 – Oct 18 with ‹, › and This week, 56.50 logged across the team, 4 of 8 weeks submitted, and a search box. The roster lists eight people with their hours and Submitted, Draft or Nothing logged. Jordan Ellis is open: System Engineer II, a Message button, 42.00 of 32.00 target, Submitted for approval on Oct 16. His week by client, project and task, Monday to Sunday, with daily totals, then Split by project and Split by activity.](https://clockclerk.com/guide/img/team-week.webp)

Team for a Manager, with one person's week open.

## Who sees it

Managers, Finance users and administrators: it is **Team** in the menu. A User does not have it.

- A **Manager** sees the people on the teams of the projects they manage through their [grants](https://clockclerk.com/guide/roles.md), themselves included if they are on one, and only the hours booked to those projects.
- **Finance** and an **administrator** see everyone, and all their hours.

The screen changes nothing: there is no approving or editing here. The address names the week by its Monday and the person you opened (`/team/2026-10-12?person=2`); `/team` on its own opens the current week.

## The top bar

- How many people you reach, for example *8 people on the projects you manage*, and the **Read-only** tag.
- **‹** and **›** step a week back or forward; **This week** comes back to the current one.
- The hours **logged across the team** that week, and how many weeks are submitted, for example *4 of 8 weeks submitted*.
- **Search name or job title…** narrows the roster. **Clear search** appears when nobody matches.

## The roster

One row per person: their name, job title, hours for the week, a bar against their target, and **Submitted**, **Draft** or **Nothing logged**. A week that runs into a new month says *2 filings*, and its tag is the less advanced of the two. Choose a person to open their week. If you reach nobody yet, the screen says **Nobody reports into you yet**: an administrator has to add people to a project you manage, or grant you a client they work for.

## A person's week

- Their name and job title, the week's hours against their target (their daily target times the working days, less paid holidays), and the billable and non-billable split where there is any.
- The status: **Submitted for approval**, with when, or **Draft — not submitted**. On a week that runs into a new month, one status per month instead: **Draft**, **Awaiting review**, **Approved** or **Sent back**. Whether a week in one month was approved or sent back is shown on [Approvals](https://clockclerk.com/guide/screens/approvals.md).
- **Partial week**, for a Manager, when some of the person's lines are on projects you do not manage: they are not shown, and their hours are not in the totals.
- The week's lines by **Client / Project / Task**, with **Billing role**, **Activity**, the hours per day and the **Daily total**. A line whose project doesn't ask for an activity leaves **Activity** empty, and the column is left out when no line that week shows one (see [Activities](https://clockclerk.com/guide/screens/admin-activities.md)). Holidays and today are marked on the days. Lines not billed to the client say **Not billed to client**, and **Billable** and **Non-billable** rows split the totals.
- A day with a note has a small marker in the top corner of its cell. Rest the pointer on the cell, or reach it with `Tab`, to see the note beside it: the day, the project and task, the billing role and the activity, then the note. It goes away when the pointer or the focus moves on. Click or tap the cell, or press `Enter`, to keep it open while you read; `Esc`, a second click, a click elsewhere or scrolling puts it away. One note is open at a time, and a day without a note opens nothing.
- **Day notes**: every day's comment in one list, each with its day, project and task, billing role and activity, the same as its cell shows. Two lines on the same task, for example one per billing role, are told apart by the role and the activity. A line that doesn't show its activity gives only its role.
- **Split by project** and **Split by activity**: where the week's hours went. **Split by activity** counts only lines that show their activity, and is left out when the week has hours but none of its lines show one.
- **Submission history**: every submission, reopening and send-back, with the reasons.

## Buttons and when they appear

| Button | What it does | When you have it |
| --- | --- | --- |
| ‹, ›, This week | Change the week. | Always. |
| A day's hours | Shows that day's note on the cell, and keeps it open when clicked or tapped. | Only on a day with a note, marked in the corner of its cell. |
| Message | Opens a direct conversation with the person under **Messages**. | For anyone but yourself who has not left the organization, or with whom you already have a conversation. Not while an administrator has Messages turned off. |
| Try again | Reloads a week that could not be read. | Only after a week failed to load. |

To approve, send back or remind, open the same week in [Approvals](https://clockclerk.com/guide/screens/approvals.md); [Review and approve time](https://clockclerk.com/guide/workflows/review-and-approve-time.md) walks through it.