--- title: "Timesheet software that does not charge inactive users or non-filing managers — Clock Clerk" description: "How Clock Clerk's active-filer pricing works: Starter and Team are billed each month only for the people who enter hours, so managers who only approve, administrators, finance readers, guests and people on leave cost nothing. The exact rules, and their edges." url: "https://clockclerk.com/pricing/active-filer" --- Active-filer pricing # Timesheet software that does not charge inactive users or non-filing managers Clock Clerk is billed per filer: a person who enters hours in the month. Anyone who only approves, administers, reads reports or talks to the team is free, and so is anybody who files nothing that month. [Start free trial](https://app.clockclerk.com/signup) Which plan includes it Thirty days of the Team plan, no card. The problem ## A seat for everyone who signs in Per-seat time trackers charge for every account, so a firm pays for the managers who approve, the administrators who run it, the finance team that reads the reports and the person on parental leave. The approval workflow those managers need often sits on a higher plan that raises the price of every seat. Firms respond by sharing logins or keeping reviewers out of the tool, which defeats the point of an approval. A typical per-seat time tracker - Someone who logs time **A seat** - A manager who approves it **A seat, and approvals often need a higher plan** - An administrator **A seat** - Finance, reading reports **A seat** - Someone on leave all month **A seat** Clock Clerk - Someone who logs time **$3–$6 / month, or $0 on Free** - A manager who approves it **$0** - An administrator **$0** - Finance, reading reports **$0** - Someone on leave all month **$0** A manager who also logs hours counts once, at the same price as everyone else. There is no manager seat and no admin seat. How Clock Clerk handles it ## Who is counted, and when ### A filer is someone who entered hours this period. Your billing period runs monthly from the day you subscribed. Each person who enters or changes hours in it is counted once, however many days they fill in, and the month is charged at its end. - **Counted when the hours are entered**, not by the dates they are for: hours for last month typed today count this period. - **A manager who also logs hours** is one filer, at the same price as everyone else. - **Nobody is charged for a role.** There is no manager seat, admin seat or approvals add-on. ### What it costs. Free holds up to three people, everyone counted, with no card and no trial clock. Starter is $3 per filer a month for up to 15 filers. Team is $6 per filer a month with no limit. Enterprise is priced per filer with a floor, agreed annually. - **A team of 20 with 12 who log time** pays for 12 on Team: $72 a month. - **On Starter, the sixteenth filer** of a period is refused hours; anyone who has already filed in it is never stopped. - **Approvals are on every plan**, so a firm does not move up a plan to let managers sign off. Limitations ## What it does not do The rule is simple, and its edges are worth knowing before you count on it. - #### Free counts everybody Free charges nobody, so its limit of three counts every person on the roster who has not left, administrators and reviewers included. - #### Entering, then deleting, still counts Someone who types hours and removes them the same day was a filer that period. Editing only a comment does not count. - #### Late hours count when typed A person who catches up on last month's sheet in this period is billed in this period, even if they were billed last period too. - #### Monthly, in US dollars There is no annual plan or discount for paying ahead, and no other currency. Choosing a plan is arranged with our support team rather than a checkout. Plans ## Which plan includes it Every plan follows the same rule for who is free; the plans differ in what they include. | What is included | Free | Starter | Team | Enterprise | | --- | --- | --- | --- | --- | | Price | $0 | $3 per filer / month | $6 per filer / month | Talk to us | | People | Up to 3, administrators included | Up to 15 filers | Unlimited | Unlimited | | Reviewers, administrators and finance readers | Free, within the 3 | Free | Free | Free | | Someone who files nothing that month | Free, within the 3 | Free | Free | Free | | Client guests, at no charge | Not included | Included | Included | Included | | Approvals per filing, with send-back reasons | Included | Included | Included | Included | Reviewers, administrators and finance readers are free on every plan; Starter and Team charge only for the people who log hours that month. [Compare plans in full](https://clockclerk.com/pricing.md) Questions ## Asked while evaluating **Who counts as a filer?** Anyone who enters hours during your monthly billing period, which runs from the day you subscribed — once each, however many days they fill in, and whatever dates the hours are for. A person on the roster who filed nothing is not billed, and neither is anybody who only reviews, administers or reads reports. **What about somebody who leaves mid-month?** Set their end date on the People tab. They are asked for the weeks they were here and no others, and they are billed for the month they last filed in. **Are contractors and part-timers charged the same?** Yes. A filer is a filer, whether they log two hours that month or two hundred, as an employee or a contractor. ## Pay for the people who file Thirty days of the Team plan, no credit card required. When the trial ends, your data stays and stays readable. Start with your work email and set a password from the link we send you. [Start free trial](https://app.clockclerk.com/signup) [See the whole product](https://clockclerk.com/index.md) Evaluating something else? [Timesheet approvals](https://clockclerk.com/features/timesheet-approvals.md) [Client collaboration](https://clockclerk.com/features/client-collaboration.md) [Contractor management](https://clockclerk.com/features/contractor-management.md) [Consulting firms](https://clockclerk.com/solutions/consulting-firms.md)